The Per Diem Policy in RouteSpring allows you to set predefined daily allowances for employees traveling to different destinations. This feature simplifies expense management and ensures compliance with your organization's travel reimbursement policies.

Accessing the Per Diem Policy

1. Navigate to the Policies section in the RouteSpring platform.
2. Select the policy you want to configure, or create a new one.
3. Click on the Per-Diem Policy tab.

Setting Up Per Diem Rates

1. Policy Name: Start by naming the travel policy if not already named (e.g., "Default Travel Policy").

2. Destinations: Define per diem rates for specific destinations:

   • Click + Add destination to add a new location.
   • Select the destination's country or region (e.g., United States, Italy).
   • Specify the currency (e.g., USD, EUR).
   • Set the Full day allowance (e.g., $100 for the U.S., €50 for Italy).

3. To remove a destination, click the trash icon next to it.

Automating Reimbursements

• Check the option to Automatically reimburse per diem on completion of the trip.
  This ensures that employees are reimbursed automatically based on the rates and trip details configured in the policy.

Saving Changes

Once you’ve configured the per diem rates and settings:

1. Click the Save Changes button at the bottom of the page to apply the updates.

Tips for Configuration

• Currency Consistency: Ensure the correct currency is selected for each destination to avoid discrepancies during reimbursement.
• Destination-Specific Policies: Set per diem amounts that align with the cost of living in each destination.

By customizing the Per Diem Policy, your organization can streamline travel expense management and provide employees with clear guidelines on daily allowances during business trips.