The Financial Ledger report gives you a clear, chronological record of all financial transactions made using your company’s central payment method on Routespring.
This report is useful for accounting, reconciliation, audit reviews, and tracking company-paid travel activity.

Important:

1. The Financial Ledger only includes transactions paid through your company’s central payment method.
2. It does NOT include any bookings paid using a traveler’s personal card.
3. It also does NOT include car rental transactions, since car rentals are processed differently and do not post through the central payment method.
   

What This Report Shows

Each row in the report represents one financial transaction, such as a new booking, modification, cancellation, or a supplier charge.
Below are the column definitions you’ll see in the Financial Ledger:

1. Transaction Date

The timestamp showing when the transaction was first created in the system.

This helps you understand the booking or charge creation timeline, especially when comparing against when it officially posted.

2. Posted Date

The timestamp showing when the transaction was officially posted to your company’s payment account.

If the posted date is blank, the transaction is likely still in Pending status.

3. Payment Status

Indicates the current state of the transaction:

• Pending – The transaction is created but not yet posted.

• Posted – The transaction has been successfully posted to the company’s central payment method.

This status is particularly helpful during end-of-month reconciliation.

4. Routespring ID

A unique ID generated inside Routespring for the transaction.
You can use it to search, reference, or communicate about a specific charge with Support.

5. Merchant

The supplier charging the transaction, such as:

• Airline

• Hotel

• Other travel service provider

This makes it easy to group or filter charges by supplier for expense or vendor analysis.

6. Amount

The total amount of the transaction.
This could be the cost of a booking, modification fee, or a supplier adjustment.

All amounts are shown in the currency processed on the central payment method.

7. Description

Describes what the transaction represents:

• For booking transactions → “New booking”

• For all other transactions → A comma-separated list of line items, such as taxes, fare differences, adjustments, or supplier-specific items.

This field helps you understand the charge without needing to open the detailed booking page.

8. Payment Method

Shows which company payment method was used.
This is helpful when the company has multiple central payment methods (e.g., virtual cards, corporate cards, or direct-bill accounts).

Tips for Using the Financial Ledger Efficiently

• Use filters such as date ranges, merchant name, or status to quickly find the transactions you need for reconciliation.

• Sort by Posted Date to match your bank or card statement in the same sequence entries appear.

• Export the report if you need to analyze transactions in accounting tools or share with your finance team.

• Check Pending transactions near month-end to anticipate charges that may still post to your central payment account.

• Use Routespring ID when reaching out to Support — it speeds up troubleshooting and reduces back-and-forth.

• Compare Description details to quickly understand what a charge includes without opening each booking.