Applies to: Travel Managers & Company Admins · Updated: September 2026
The Financial Ledger is a dated record of every transaction charged to your company’s central payment method on Routespring. Each row is one charge or credit — a booking, a refund, a fee or an adjustment — with the date it was created, the date it posted, and the amount.
Alongside the financial detail, each row now carries the travel context behind the charge: the destination, the traveller, their department, your company’s custom fields and the entity the charge belongs to. That lets you allocate spend to a cost centre or project directly from the ledger, without cross-referencing a separate booking report.
Match every charge on your card statement to a Routespring transaction, and see which charges are still pending.
Split travel spend by department, entity or custom field — project code, client, cost centre — straight from the exported ledger.
Identify who travelled and where, so an unfamiliar merchant charge can be explained without opening the booking.
Hand auditors a dated, complete record of company-paid travel with the approval context already attached.
Open Reports → Financial Ledger → Set date range → Export
1 | Open Reports From the main navigation, select Reports, then Financial Ledger. |
2 | Set the date range Choose the period you want to reconcile. The range applies to Transaction Date, so a charge created in one month and posted in the next appears in the month it was created. |
3 | Filter and sort Narrow the ledger by merchant, payment status or payment method. Sort by Posted Date to line the ledger up against a card statement. |
4 | Export Select Export to download the filtered ledger for your accounting system. The export carries every column, including any hidden in the on-screen view. |
Columns appear in this order, left to right.
| Column | What it shows |
|---|---|
| Transaction Date | The date the transaction was created in Routespring. |
| Posted Date | The date the charge posted to the payment method. Blank while the transaction is pending. |
| Payment Status | Pending or Posted. See Understanding payment status. |
| Routespring ID | The unique identifier for the transaction. Quote it when contacting support. |
| Payment Method | The company payment method the charge was made against. |
| Amount | The transaction total, in the currency of the payment method. |
| Description | “New booking” for a booking; otherwise the line items that make up the transaction. |
| Merchant | The supplier that was paid — airline, hotel or other travel provider. |
| Destination | The city the travel was booked to. |
| Traveler | The traveller the transaction relates to. |
| Department | The traveller’s department, as set on their Routespring profile. |
| Custom Fields | The values captured by your company’s custom fields at booking — project code, cost centre, client, or whatever your company has configured. One column per configured field. |
| Entity | The company or child entity the transaction belongs to. Relevant when your account spans multiple legal entities. |
| Base Currency | The currency the transaction settles in. Hidden by default; switch it on from the column selector. |
| Status | What it means |
|---|---|
| ✓ Posted | The charge has settled against the payment method and carries a Posted Date. This is the row to reconcile against your statement. |
| Pending | The transaction has been created but has not yet settled, so Posted Date is blank. The amount can still change before it posts. |
The ledger covers the central payment method only. Two categories sit outside it: